Minutes and Accounts.

Local council name     Yoxall Parish Council                                  

Notice of appointment of date for the exercise of public rights

Accounts for the year ended 31st March 2019.

The Local Audit and Accountability Act 2014, and The Accounts and Audit (England) Regulations 2015 (SI234)

  1. Date of Announcement         30th June 2019            (a)
  2. Each year the Councils/Meetings (b) Annual Return is audited by an auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect and make copies of the accounts to be audited and all books, deeds, contracts, bills, vouchers and receipts relating to them. For the year ended 31 March 2019 these documents will be available on reasonable notice on application to :

(c) R. Young Parish Clerk, 28, Appian Close, Two-Gates, Tamworth, Staffs B77 1JA. 01827 707944   07855 050424.

commencing on (d)          1st July 2019.

and ending on (e)             9th August 2019.

3. Local Government Electors and their respective also have:

  • the opportunity to question the auditor about the accounts; and
  • the right to make objections to the accounts or any item in them. Written notice of an objection must first be given to the auditor and a copy sent to the Council/Meeting (f)

The auditor can be contacted at the address in paragraph 4 below for this purpose during the inspection at 2 above.

4. The audit is being conducted under the provisions od the Local Audit and Accountability Act 2014, the Accounts and Audit (England) Regulations 2015 and the National Audit Office’ Code of Audit Practice. Your audit is being carried out by:

Mazars LLP, Salvus AykleyHeads, Durham, DH1 5TS.

5. This announcement is made by Robert Young, Parish Clerk.

 SECTION 2 – YOXALL ANNUAL PARISH STATEMENT – 2018/19.

Our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2019, that:

  1. We have put in place arrangements for effective financial management during the year, and for the preparation of financial accounting statements.  YES.
  2. We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.  YES.
  3. We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances.  YES.
  4. We provided proper opportunity during the year for the exercise of ‘electors’ rights in accordance with the requirements of the Accounts and Audit Regulations.  YES.
  5. We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. YES.
  6. We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. YES.
  7. We took appropriate action on all matters raised in reports from internal and external audit. YES.
  8. We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements.  YES.
  9. Trust Funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and if required, independent examination of audit. N/A.

The Annual Governance Statement is approved by this authority and recorded as minute reference 133.

Dated 6/6/19. Signed by the Chairman and Clerk of the Meeting where approval is given.

                                                                                                     Year ending

                                                                                     31 March 2018       31 March 2019

  1. Balances brought Forward                                              17,483                   10,993
  2. (+) Precept or Rates and Levies                                     25,550                    25,755
  3. (+) Total other receipts                                                   23,707                    39,442
  4. (-) Staff costs                                                                    9,262                      9,402
  5. (-) Loan interest/capital repayments                                   838                        838
  6. (-) All other payments                                                    45,597                   48,628
  7. (=) Balances carried forward                                          10,993                   17,322
  8. Total value of cash and short term investments              10,993                   17,322

9.  Total fixed assets plus long term investments and assets  337,102               338,329

10. Total borrowings                                                                4,184                     3,584

I certify that for the year ended 31 March 2019 the Accounting Statements and Annual Governance and Accountability Return present fairly the financial position of this authority and its income and expenditure, or properly present receipts and payments, as the case may be.

Signed by the Responsible Financial officer – Minute Reference 136 dated 6/6/19.


 

YOXALL PARISH COUNCIL: Minutes of the Meeting of the Parish Council held on Thursday, 4th July 2019 at 7.30pm in the Parish Hall, King Street, Yoxall.

Present: P Hughes, J Williams, P Bailey, D Muir, R Keys, A Grandfield and P Kitt. Also Present: Three Members of the Public, R Young, Clerk to the Council.

1) APOLOGIES. received from A Johnson, J Jessel, D Hall and M Arch.

2) CHAIRMAN’S ANNOUNCEMENTS. The Chairman of the Parish Council, P Hughes, mentioned the following:-

– Speedwatch signage ongoing.

– No update received regarding Church East Gate onto A515.

– Picture Framing – ongoing.

– War Memorial update – Charles Truman.

– R Keys resolved Broadband issues.

– Village Fete very successful.

– Tree damage at Goose Green update. Thanked R Keys and D Muir.

– Gates onto Goose Green – leave as at present. Legal interpretation would propose legal agreement as against legal right. P Hughes to draft letter for agreement.

– Bench dedicated to Mal Hawkesworth.

– John Taylor High School Presentation – 18th July 2019.

3) DECLARATIONS OF INTEREST to be made when subject is discussed or received during the meeting.

4) TO APPROVE THE MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL HELD ON THE 6TH JUNE 2019.

It was proposed, seconded and agreed to approve the Minutes of the Parish Council Meeting held on the 6th June 2019, subject to the following amendment:- 2) Delete: Charles Trueman Memorial – Update. Include: Charles Truman Memorial – Update.

Resolved: To approve the Minutes of the Parish Council Meeting held on the 6th June 2019, subject to the above amendments.

5) MATTERS ARISING. No matters were raised.

6) PUBLIC PARTICIPATION. John Branch gave details of the Hollys Road Residents Group mentioning the need to improve compliance requirements for Home. Also requested the Parish Council to inform the Residents Group of any developments regarding the Home. Details of Ofsted Report were provided.

7) REPORT OF COUNTY COUNCILLOR AND BOROUGH COUNCILLOR. a) Report of County Councillor J Jessel. No matters reported. b) Report of Borough Councillor A Johnson. No matters reported.

8) PLANNING. a) Planning Applications:

i) P/2019/00625 (Listed Building Consent) and P/2019/00606, Bondfield Manor House, Bond End, Yoxall Demolition of existing single storey rear and side extension to facilitate the erection of a single storey side and rear extension, internal alteration and external alteration to include link extension to existing outbuildings to form ancillary accommodation and erection of walling, fencing and gates.

b) Other Planning Matters R Keys gave an update as follows:- – – The Mount – Application for Staff Accommodation approved. – Caravan to be sited on Meadow Lane – Refused.

– Bondfield Manor House – Plans in keeping.

– BT Wayleave signed.

– Lioncourt and ESBC have meeting on the 11th July 2019 regarding Car Park.

9) CLERK’S REPORT. a) Correspondence

Molly Christie – Member of Needwood Division Girl Guiding requesting help towards cost of Girl Guiding trip to Cayman Islands in August 2020. Agreed to write back and suggest apply to Town Lands Charity and could use the Village Hall at a preferential rate.

John Taylor High School – Letter dated 25th June 2019 thanking the Parish Council for donation of £100.00.

London Hearts Charity – Defibrillator Appeal.

Came and Co. – Joshua Britcher – Correspondence regarding Willow Tree on Goose Green.

Staffordshire Police – Richard Lymer – Details of relocating existing Police staff at Uttoxeter.

ESBC – Andrea Davies – Standards Committee Complaints Procedure.

National Forest – Timber Festival.

British Telecom Openreach – Wayleave documentation.

SPCA Bulletin.

Staffordshire Archives.

My Staffordshire Newsletter July 2019.

SCC – Draft Revised Statement of Community Involvement.

Kings Bromley Parish Council – Invitation to attend Parish Council Meeting on the 10th July 2019 to consider A515 Weight Restriction. Clerk to confirm two Councillors will attend.

A Brown request to install bench in Burial Ground plus painting of soil storage.

Sovereign Play Equipment Inspection Report.

10) MATTERS REQUIRING FURTHER ACTION. a) Open Spaces. P Bailey reported considerable amount of litter left by the river at Mill Holme Pingle. The Clerk to obtain a Litter Bin Catalogue.

b) Village Amenities. No matters reported.

c) Roads and Pavements. R Keys reported he had spoken to M Fabricant M.P. who had written to Matthew Ellis who replied the Policing Team were continuing to monitor the traffic issues through enforcement and education. P Bailey mentioned the hedge at Bondfield House was overgrown.

d) Village Hall. No matters reported.

e) Best Kept Village Competition. A Grandfield commented:- ➢ Not seen anyone inspecting the Village. No BKV Sign North of the Village.

f) Footpaths. A Grandfield asked if it was possible to find a Footpath Monitor.

g) Website. D Muir reported she had produced a Facebook page on behalf of the Parish Council.

h) Burial Ground. No matters reported.

i) Ferrers Field. P Kitt mentioned the following:- Received first report from Sovereign Design Play Systems – Comments all low risk. Details given regarding quotes for play bark and shackles. It was proposed (P Kitt), seconded (J Williams) to purchase 4-5 bags of play bark and new shackles.

Resolved: To purchase new shackles and 4-5 bags of play bark.

j) Riverside Regeneration D Muir reported the following:

ERDF response in principle – approved grant. Staffordshire Wildlife to assist obtaining information required by ERDF.  Grant possible from ESBC (A Johnson). Also reviewed provision of Tables and Benches.

11) WISH LIST. P Bailey reviewed projects completed and those ongoing and thanked everyone who helped with the Village Fete.

Christmas Tea – 29th November 2019. Reviewed procedure used by the Women’s Institute to comply with GDPR. A Grandfield mentioned the Village Clean-up to be on the 9th November 2019.

12) HEALTH AND SAFETY. No matters reported.

13) FINANCE. a) Approval of Cheques:

DATE.       CHEQUE NO.      DETAILS.         £

04/07/19       505565         Came and Co      2,466.59

04/07/19       505566         ESBC (Litter)          410.93

04/07/19       505567         Sth Staffs Water      84.52

04/07/19       505568         Sth Staffs Water      94.54

04/07/19       505569         Waterplus                 62.34

04/07/19       505570         R Young                   256.16

04/07/19        505571        V Shorthouse          322.32

04/07/19        505572        HMRC (PAYE)          204.60

TOTAL: £3,902.00

It was proposed, seconded and agreed to issue the above cheques. Resolved: To issue the above cheques.

14) EXCLUSION OF PRESS AND PUBLIC. The Chairman, P Hughes, requested the Press and Public to leave the Meeting.

15) PRIVATE AND CONFIDENTIAL. CLERK’S COMPUTER. It was proposed (J Williams), seconded (P Kitt) that the Clerk should review the costs of computers. Resolved: The Clerk to review the cost of a computer.

16) DATE OF NEXT MEETING. Thursday, 5th September 2019. The meeting closed at 9.10pm. P Hughes Chairman