Minutes and Accounts.

Local council name     Yoxall Parish Council                                  

Notice of appointment of date for the exercise of public rights

Accounts for the year ended 31st March 2019.

The Local Audit and Accountability Act 2014, and The Accounts and Audit (England) Regulations 2015 (SI234)

  1. Date of Announcement         30th June 2019            (a)
  2. Each year the Councils/Meetings (b) Annual Return is audited by an auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect and make copies of the accounts to be audited and all books, deeds, contracts, bills, vouchers and receipts relating to them. For the year ended 31 March 2019 these documents will be available on reasonable notice on application to :

(c) R. Young Parish Clerk, 28, Appian Close, Two-Gates, Tamworth, Staffs B77 1JA. 01827 707944   07855 050424.

commencing on (d)          1st July 2019.

and ending on (e)             9th August 2019.

3. Local Government Electors and their respective also have:

  • the opportunity to question the auditor about the accounts; and
  • the right to make objections to the accounts or any item in them. Written notice of an objection must first be given to the auditor and a copy sent to the Council/Meeting (f)

The auditor can be contacted at the address in paragraph 4 below for this purpose during the inspection at 2 above.

4. The audit is being conducted under the provisions od the Local Audit and Accountability Act 2014, the Accounts and Audit (England) Regulations 2015 and the National Audit Office’ Code of Audit Practice. Your audit is being carried out by:

Mazars LLP, Salvus AykleyHeads, Durham, DH1 5TS.

5. This announcement is made by Robert Young, Parish Clerk.

 SECTION 2 – YOXALL ANNUAL PARISH STATEMENT – 2018/19.

Our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2019, that:

  1. We have put in place arrangements for effective financial management during the year, and for the preparation of financial accounting statements.  YES.
  2. We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.  YES.
  3. We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances.  YES.
  4. We provided proper opportunity during the year for the exercise of ‘electors’ rights in accordance with the requirements of the Accounts and Audit Regulations.  YES.
  5. We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. YES.
  6. We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. YES.
  7. We took appropriate action on all matters raised in reports from internal and external audit. YES.
  8. We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements.  YES.
  9. Trust Funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and if required, independent examination of audit. N/A.

The Annual Governance Statement is approved by this authority and recorded as minute reference 133.

Dated 6/6/19. Signed by the Chairman and Clerk of the Meeting where approval is given.

                                                                                                     Year ending

                                                                                     31 March 2018       31 March 2019

  1. Balances brought Forward                                              17,483                   10,993
  2. (+) Precept or Rates and Levies                                     25,550                    25,755
  3. (+) Total other receipts                                                   23,707                    39,442
  4. (-) Staff costs                                                                    9,262                      9,402
  5. (-) Loan interest/capital repayments                                   838                        838
  6. (-) All other payments                                                    45,597                   48,628
  7. (=) Balances carried forward                                          10,993                   17,322
  8. Total value of cash and short term investments              10,993                   17,322

9.  Total fixed assets plus long term investments and assets  337,102               338,329

10. Total borrowings                                                                4,184                     3,584

I certify that for the year ended 31 March 2019 the Accounting Statements and Annual Governance and Accountability Return present fairly the financial position of this authority and its income and expenditure, or properly present receipts and payments, as the case may be.

Signed by the Responsible Financial officer – Minute Reference 136 dated 6/6/19.


YOXALL PARISH COUNCIL

Minutes of the Meeting of the Parish Councilheld on Thursday, 3rd October 2019 at 7.30pm in the Parish Hall, King Street, Yoxall

Present:    P Hughes, J Williams, P Bailey, A Grandfield, D Muir, D Hall,

M Arch, P Kitt and R Keys

Also Present: Three Members of the Public, R Young, Clerk to the Council

—————————————————————————————————————–

1)   APOLOGIES for absence were received from J Jessel and A Johnson.

2)   CHAIRMAN’S ANNOUNCEMENTS

The Chairman of the Parish Council, P Hughes, mentioned the following:-

  • R Keys to give planning update regarding business at Yoxmoor Bank.
  • Car park details to be finalised.
  • Good meeting of A515 group.
  • Ferrers Field – work Completed.
  • Written to A Brown regarding Burial Ground.
  • Sports Club – Meeting concerning Fingerposts.
  • Hollys Road – Incident on 29th September 2019 (evening) of man removing paper items from bins. Contacted 101 – had wait time of 50 minutes.  Letter to be sent to the Police Commissioner.
  • War Memorial refurbishment update.

3)    DECLARATION OF INTEREST to be made when subject is discussed or received during the meeting.

4)    TO APPROVE THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON THE 5TH SEPTEMBER 2019

 It was proposed, seconded and agreed to approve the Minutes of the Parish Council     Meeting held on the 5thSeptember 2019, subject to the following amendment:-

11)      Wish List:      To Read – Certificate awarded to three young Parishioners carrying out Community work for their Bronze Duke of Edinburgh Award

Transfer – Transfer the following from Wish List to Best Kept Village Competition:-

  • Village Clean-Up – 9th November 2019.
  • Best Front Garden Winner awarded.

Resolved: To approve the Minutes of the Parish Council Meeting held on the 5th September 2019, subject to the above amendments.

5)        MATTERS ARISING

  • Speed Watch

P Bailey mentioned reduced cost of Speed Watch Signs and possibility of the Parish Council helping with the cost.  P Bailey said permanent signs were needed.

6)        PUBLIC PARTICIPATION           

  • Parishioners gave details of overgrown vegetation off Bondfield Lane, plus a tree needing attention, Right of Way sign and stile needing attention. J Williams to review.

7)        REPORT OF COUNTY COUNCILLOR AND BOROUGH COUNCILLOR

a) Report of County Councillor J Jessel. No matters reported. 

b) Report of Borough Councillor A Johnson No matters reported.

 

8)        PLANNING

  1. Planning Applications P/2019/01010. Brookfields, Wood Lane, Yoxall

Demolition of existing dwelling and erection of a replacement dwelling with detached garage and retention of garden area.

P/2019/01014. Three Houses, Main Street, Yoxall. Felling of two Silver Birch Trees and one Tulip Tree.

P/2019/01075. The Gardens, Savey Lane, Yoxall. Retention of Detached double car port.

P/2019/01022. The Garden House, Longcroft Lane, Yoxall. Erection of a Porch and Bay Window and alterations to existing dormer on front elevation, part two storey and part single storey extension, including chimney on rear and side elevations and alterations to existing dormers, including balcony and installation of roof lights (Revised Scheme)

P/2019/01152. Lodgehill Farm, Lodge Lane, Yoxall. Prior approval for the conversion of an agricultural building to dwelling.

P/2019/01129. Longcroft Farm, Longcroft Lane, Yoxall. Prior approval for the Change of Use from Agricultural to long term Storage (B8).

  1. Other Planning Matters R Keys reported the following:-
  • Yoxmoor Bank

Land can be used for up to 28 days per year. Simulated War Games.

No Obstruction to road or nuisance to Neighbours. Parking may be a problem.

  • Lioncourt

At present with ESBC Legal. Signage needs to be approved by ESBC.

  • Other Matters

Redbank Farm. New application.

Severn Trent – Bridge off Bond End needs attention.

9)        CLERK’S REPORT

  1. Correspondence
  • Weaverslake Sport Field – Barrier details.
  • David Munro – Lightwood Road Public Footpath Fingerpost Damage – Details noted.
  • My Staffordshire Newsletter October 2019.
  • SPCA Bulletin.
  • SCC – Helen Fisher – Filling of Grit Bins this winter.
  • Staffordshire Police – Michelle Shaker – Yoxall CSW Signage.

10)      MATTERS IN PROGRESS OR REQUIRING FURTHER ACTION

  1. a) Open Spaces
  • Councillors agreed the need to monitor the Barrier and Litter.
  1. b) Village Amenities

     J Williams mentioned the following:-

  • Footpath from Ferrers Field to Bondfield Lane strimmed.
  • Defibrillator (Golden Cup) Training Session arranged for 19th October 2019 in the Village Hall.
  • Car Park Amenity Space (Lioncourt) – Reviewed Maintenance costs. Costed White Lining, Insurance and Tarmac.
  1. c) Roads and Pavements

         M Arch reported the following:-

  • Victoria Street resurfaced. Severn Trent excavated due to drainage problems.
  • Main Street drain blocked.
  • Victoria Street junction with Gisborne Close – New drainage pipes installed.
  • Thanked R Keys for attending A515 Meeting. Disappointed Staffordshire Police were not in attendance and need their involvement.  Restrictions will be implemented by August 2020 as not many objections received. 
  • Appears to be a 60% reduction in HGV’s.
  • Gave details of HGV having problems turning at Kings Bromley.
  • SCC to review Signage and traffic island at Alexandra Drive.
  1.   d)      Village Hall

 J Williams mentioned the storage cupboard was to be tidied and condition of doors to be reviewed.

  1. e) Best Kept Village Competition     

 A Grandfield gave details from the Judges Report for the 2019 Competition and thanked everyone for their help and assistance.   

  1. f) Footpaths
  • P Hughes reported matters raised in the Public Section of the Meeting and the letter received from David Munro. 
  1. g) Website
  • M Arch mentioned the Website had been updated this afternoon and asked Councillors for comments regarding Website.
  • P Bailey said when navigating some of the links you have two options.
  • Include details of winner of Best Kept Front Garden Competition.
  • A Grandfield commented the Website needs to be more attractive.
  • R Keys said should base the Website on a person who does not have any knowledge of Yoxall and to try to be more visual. Also suggested a review of the layout and Navigation of the pages.
  • P Kitt commented should include links to ESBC, SCC and local organisations.
  • M Arch to review possible changes and R Keys to obtain a costing.
  • It was proposed, seconded and agreed to have an exploratory meeting regarding the Website.

Resolved: To arrange an exploratory Website meeting.           

  1. h) Burial Ground Councillors considered matters raised by A Brown.
  • J Williams reported there was not an alternative location for the spoil. D Muir commented that A Brown had requested the sides of the spoil retainer be painted dark green.
  • D Muir also reported that a Memorial Bench provided by A Brown was to be located at Goose Green.
  • P Bailey commented a bench was sited by the cremated remains section of burial ground. J Williams to arrange removal.
  1. i) Ferrers Field

P Kitt reported that the Ferrers Field play equipment would be inspected this week.

  1. j) Riverside Regeneration

D Muir reported the following:-

  • Plans re-drawn.
  • Funding should be agreed and path may be installed mid-November 2019.

11)      WISH LIST

 P Bailey mentioned the following:-

  • Christmas Tea – 29th November 2019.

R Keys, P Kitt and D Hall volunteered to assist.

Arranging invitations plus poster.  

 

12)      HEALTH AND SAFETY

  • A Grandfield commented we need to undertake regular checks on Ferrers Field and to record details.

13)      FINANCE

  1. Approval of Cheques

DATE

CHEQUE NO.

DETAILS

£

 

03/10/19

505651

Mazars

360.00

03/10/19

505652

R Young

294.52

03/10/19

505653

V Shorthouse

364.98

03/10/19

505654

HMRC (PAYE)

241.00

03/10/19

505655

Waterplus

52.02

03/10/19

505656

ESBC

590.93

03/10/19

505657

Ken’s Countryside

1,200.00

03/10/19

505658

N Fleming

710.00

03/10/19

505659

R J Francis

802.80

   

 

TOTAL:

 

£4,616.25

 

 It was proposed, seconded and agreed to issue the above cheques.

Resolved: To issue the above cheques.

  1. b) Annual Return 2018/2019

 The Clerk reported that Mazars LLP had approved the Annual Governance and Accountability Return for 2018/2019 commenting that “no matters had come to their attention giving cause for concern that relevant legislation and regulatory requirements had not been met”.  Requested the Bank Reconciliation be prepared using the standard proforma.

 

14)      DATE OF NEXT MEETING

  • Thursday, 7th November 2019. 
  • The meeting closed at 9.05pm.

P Hughes. Chairman