Minutes and Accounts.

Local council name     Yoxall Parish Council                                  

Notice of appointment of date for the exercise of public rights

Accounts for the year ended 31st March 2019.

The Local Audit and Accountability Act 2014, and The Accounts and Audit (England) Regulations 2015 (SI234)

  1. Date of Announcement         30th June 2019            (a)
  2. Each year the Councils/Meetings (b) Annual Return is audited by an auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect and make copies of the accounts to be audited and all books, deeds, contracts, bills, vouchers and receipts relating to them. For the year ended 31 March 2019 these documents will be available on reasonable notice on application to :

(c) R. Young Parish Clerk, 28, Appian Close, Two-Gates, Tamworth, Staffs B77 1JA. 01827 707944   07855 050424.

commencing on (d)          1st July 2019.

and ending on (e)             9th August 2019.

3. Local Government Electors and their respective also have:

  • the opportunity to question the auditor about the accounts; and
  • the right to make objections to the accounts or any item in them. Written notice of an objection must first be given to the auditor and a copy sent to the Council/Meeting (f)

The auditor can be contacted at the address in paragraph 4 below for this purpose during the inspection at 2 above.

4. The audit is being conducted under the provisions od the Local Audit and Accountability Act 2014, the Accounts and Audit (England) Regulations 2015 and the National Audit Office’ Code of Audit Practice. Your audit is being carried out by:

Mazars LLP, Salvus AykleyHeads, Durham, DH1 5TS.

5. This announcement is made by Robert Young, Parish Clerk.

 SECTION 2 – YOXALL ANNUAL PARISH STATEMENT – 2018/19.

Our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2019, that:

  1. We have put in place arrangements for effective financial management during the year, and for the preparation of financial accounting statements.  YES.
  2. We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.  YES.
  3. We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances.  YES.
  4. We provided proper opportunity during the year for the exercise of ‘electors’ rights in accordance with the requirements of the Accounts and Audit Regulations.  YES.
  5. We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. YES.
  6. We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. YES.
  7. We took appropriate action on all matters raised in reports from internal and external audit. YES.
  8. We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements.  YES.
  9. Trust Funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and if required, independent examination of audit. N/A.

The Annual Governance Statement is approved by this authority and recorded as minute reference 133.

Dated 6/6/19. Signed by the Chairman and Clerk of the Meeting where approval is given.

                                                                                                     Year ending

                                                                                     31 March 2018       31 March 2019

  1. Balances brought Forward                                              17,483                   10,993
  2. (+) Precept or Rates and Levies                                     25,550                    25,755
  3. (+) Total other receipts                                                   23,707                    39,442
  4. (-) Staff costs                                                                    9,262                      9,402
  5. (-) Loan interest/capital repayments                                   838                        838
  6. (-) All other payments                                                    45,597                   48,628
  7. (=) Balances carried forward                                          10,993                   17,322
  8. Total value of cash and short term investments              10,993                   17,322

9.  Total fixed assets plus long term investments and assets  337,102               338,329

10. Total borrowings                                                                4,184                     3,584

I certify that for the year ended 31 March 2019 the Accounting Statements and Annual Governance and Accountability Return present fairly the financial position of this authority and its income and expenditure, or properly present receipts and payments, as the case may be.

Signed by the Responsible Financial officer – Minute Reference 136 dated 6/6/19.


YOXALL PARISH COUNCIL

Minutes of the Meeting of the Parish Council held on Thursday, 5th December 2019 at 7.30pm in the Parish Hall, King Street, Yoxall

Present: P Hughes, J Williams, P Bailey, R Keys, M Arch and A Grandfield Also Present: A Johnson Seven Members of the Public, R Young, Clerk to the Council

——————————————————————————————————————

1) APOLOGIES for absence were received from D Muir, D Hall and P Kitt.

2) CHAIRMAN’S ANNOUNCEMENTS The Chairman of the Parish Council, P Hughes, mentioned the following:-

➢ Parish Litter Pick went well with twenty three attending.

➢ R Keys and M Arch attended A515 meeting. ➢ Next meeting to be held on Wednesday, 8th January 2020.

➢ Consider Precept Requirement for 2020/2021.

➢ Framing of Helen Allen Display.

➢ East Gate of the Church ongoing.

➢ Change of Chief Executive of the Post Office changed – Send reminder regarding need for Post Office service.

➢ Writing to Directors of 8 Hollys Road to reiterate certain points.

➢ Writing to Staffordshire Police regarding attendance at meetings.

➢ Reviewing grass cutting carried out on behalf of Staffordshire County Council.

3) DECLARATION OF INTEREST to be made when subject is discussed or received during the meeting.

4) TO APPROVE THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON THE 7TH NOVEMBER 2019. It was proposed, seconded and agreed to approve the Minutes of the Parish Council Meeting held on the 7th November 2019, subject to the following amendments:-

Present: Delete P Pitt – Include P Kitt. 10e Best Kept Village Competition – Christmas Raffle at Tea – Delete: included – Include: donated.

Resolved: To approve the Minutes of the Parish Council Meeting held on the 7th November 2019, subject to the above amendments.

5) MATTERS ARISING No matters raised. 6) PUBLIC PARTICIPATION

➢ J Branch (Hollys Road Residents) reported on a very informative meeting with Directors of Acorn Children’s Home. All points raised were answered with follow up meeting after Christmas. Also mentioned parking area at Home being renewed and sending several letters of correspondence. P Hughes thanked members of the public for attendance.

7) REPORT OF COUNTY COUNCILLOR AND BOROUGH COUNCILLOR

a) Report of County Councillor J Jessel ➢ No matters reported.

b) Report of Borough Councillor A Johnson A Johnson mentioned the following:-

➢ General Election delayed certain meeting.

➢ Next year: • Improvement work in Burton-on-Trent. • Review of Leisure Facilities. • Future of Brewhouse. • Bargate – Development action soon.

➢ Councillors thanked A Johnson for help and support during his term of office.

8) PLANNING

a) Planning Applications Received.

i) P/2019/01265. Brick Barn, Lower Hoar Cross Road, Woodmill, Yoxall Change of Use from Agricultural Land to Domestic Garden.

ii) P/2019/01327. South View, Dunstall Lane, Hadley End Erection of a detached building to form ancillary living accommodation.

iii) P/2019/01326. Hollyhurst House, Woodhouses, Yoxall Formation of a Menage on existing Equestrian land and erection of post and rail fence and gates.

iv) P/2019/01391. Longcroft Farm, Longcroft Lane, Yoxall Prior approval for the Change of Use of building from Agriculture to the storage of privately owned motor cars.

 

b) Planning Decisions

i) P/2019/01140. Hollycross, Yoxall Road, Newborough. Erection of Extensions. Conditional Approval

ii) P/2019/01010. Brookfields, Wood Lane, Yoxall Demolition of existing dwelling and erection of a replacement dwelling with detached garage and retention of garden area. Conditional Approval

c) Other Planning Matters R Keys mentioned the following:-

➢ Reviewed applications received including Longcroft Change of Use.

9) CLERK’S REPORT a) Correspondence

➢ ESBC – Precept Requirement 2020/2021.

➢ SPCA Bulletin.

➢ R Keys – Signs.

➢ Staffordshire Archive Newsletter.

➢ SCC – Temporary Closure of Sich Lane, Yoxall.

➢ My Staffordshire Newsletter.

➢ J Jessel – Heating Grants.

➢ Midlands Partnership NHS Foundation Trust – Activities for Senior Citizens in Yoxall.

10) MATTERS IN PROGRESS OR REQUIRING FURTHER ACTION

a) Open Spaces. – Abeyance until next meeting.

b) Village Amenities J Williams mentioned the following:-

➢ Car Park – Waiting for Lioncourt / ESBC to legally transfer to Parish Council.

➢ Agreed wording of Car Park Notice but have not received wording for ESBC Sign.

➢ P Bailey mentioned removal of drawing from Bus Shelter.

c) Roads and Pavements. M Arch reported the following:- • Noticed HCV’s using Victoria Street. • Accident on Tuesday at Town Hill.

• Working Group Notes • Recent indications suggested a 60% reduction in HCV movements had been achieved. Statistics from Staffordshire Highways show that is not the case.

• Pleased to see confirmation of a significant reduction in night time movements through Yoxall at 64%. Total movements fell from 216 to 76. • Daytime reductions have fallen far short of target. Movements fell from 426 to 323, an overall reduction of 103 or 24% – far short of promised level.

• Whilst many of the larger companies have complied with the requests from the PC’s re. the turning bans, there remain a number of issues:-

• Farm vehicles and HCV’s from local businesses (we have never wished to deprive these operators from going about their business).

• Container traffic to and from Marchington with spares for JCB. • Marchington Industrial Estate in general.

• Brit European. • HCV’s with no signage.

• HCV’s legitimately using the A515. • There are still a number of regular offenders. We continue to email/ visit these offenders with the objective to get them on our side.

• Police have advised us to give them the registration plate numbers of serial offenders and they will contact the offenders. However, they are still falling short of prosecuting, but we can’t do it without a regular police presence. The good news is the police are holding a day of action in December.

• An offer to assist the police using body cams was declined.

• Kings Bromley remains the key to resolving the problem. • A new shed is to be constructed at Fradley Industrial Estate. Companies are to be asked to sign up to an agreement whereby they avoid using the A515.

• At the end of the initial 12 month period (March 2020) of the turning bans, all objections will be looked at and it appears that the bans will be made permanent. That is by month 13.

• The CC has written to Highways England to get improvements along the A38 from Hilliards Cross to the Toyota Island.

• More signage is being requested giving drivers early warning of the turning bans.

• The island at Branston is to have traffic signals installed. • A sub-station for HS2 is to be constructed at Newborough. HCV traffic will be monitored.

• Feedback re. Yoxall Gateway awaited when the Alex. Island will be looked at again in the New Year.

➢ P Bailey mentioned Wire Bundles left on Ferrers Road.

d) Village Hall.  J Williams reported the external Christmas Tree to be installed.

e) Best Kept Village Competition ➢ P Hughes requested Councillors to consider inclusion of Environmental in this sections title.

➢ A Grandfield said she would like the School to have a project for inclusion in the Best Kept Village Competition.

➢ J Williams mentioned a Commercial Freezer had been left outside a Village Retailer. J Williams and P Hughes to review need for a general tidy up.

f) Footpaths ➢ P Hughes reported that A Mountjoy had commented Footpaths 23 and 26 either side of Alexandra Drive require attention.

➢ R Keys reported on Morrey Lane side of the footpath needs attention.

g) Website M Arch reported the following:-

➢ Minutes to be updated. ➢ Update regarding meeting with Website provider. Need to do some research regarding pictures and history of Yoxall for Website Designer. Launch in January 2020.

h) Burial Ground. No matters reported.

i) Ferrers Field Ferrers Field Visual Inspection Report Visited and visually inspected on Thursday, 28th November by P Kitt, Parish Counciller. “All the site and equipment appeared to be in good order. The shackles have been replaced on the Swings that required it. The base of the wooden Fort has been repaired and it now has a solid base. The area was clean and tidy and litter free. Hedges and benches all in good condition.”

j) Riverside Regeneration. R Keys reported that D Muir contacting Contractors and that there will be no major site work until pathway installed.

➢ J Williams reported that J Francis asked to strim around trees on Goose Green.

11) WISH LIST. P Bailey gave an update of the Wish List. The Clerk reported the Litter Bin for Milne Holme Pingle would be delivered next week.

12) HEALTH AND SAFETY. – No matters reported.

13) FINANCE a) Approval of Cheques.

     DATE         CHEQUE NO.           DETAILS                £

05/12/19          505666         Yoxall Landscapes      250.00

05/12/19          505667         Waterhouse Framing 297.00

05/12/19          505668         Cancelled                         0.00

05/12/19          505669         M Arch (Printer Cartridge) 29.00

05/12/19          505670         R Young                          198.52

05/12/19          505671          V Shorthouse                329.43

05/12/19          505672          HMRC (PAYE)                168.00

05/12/19          505673          N Sutcliffe                       45.00

05/12/19          505674          Yoxall PCC                       50.00

05/12/19          505675          R Keys (Printer Cartridge) 25.00

05/12/19          505676          R Young – Expenses       56.20

05/12/19          505677          Deanne E Bell – Christmas Tea 42.83

05/12/19          505678          P Hughes – Expenses     14.15

05/12/19          505679          J Francis                         687.60

05/12/19          505680          Ken’s Countryside        144.00

05/12/19           505681         Sovereign Play              158.02

TOTAL: £2,494.75

It was proposed, seconded and agreed to issue the above cheques. Resolved: To issue the above cheques.

14) DATE OF NEXT MEETING ➢ Wednesday, 8th January 2020. The meeting closed at 8.55pm.

P Hughes Chairman YOXALL PARISH COUNCIL