YOXALL PARISH COUNCIL ANNUAL GOVERNANCE STATEMENT 2017/18
Our responsibility for ensuring that there is a sound system of internal control, including arrangements for the preparation of the Accounting Statements. We confirm, to the best of our knowledge and belief, with respect to the Accounting Statements for the year ended 31 March 2018, that:
- We have put in place arrangements for effective financial management during the year, and for the preparation of financial accounting statements. YES.
- We maintained an adequate system of internal control including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. YES.
- We took all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and Proper Practices that could have a significant financial effect on the ability of this authority to conduct its business or manage its finances. YES.
- We provided proper opportunity during the year for the exercise of ‘electors’ rights in accordance with the requirements of the Accounts and Audit Regulations. YES.
- We carried out an assessment of the risks facing this authority and took appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. YES.
- We maintained throughout the year an adequate and effective system of internal audit of the accounting records and control systems. YES.
- We took appropriate action on all matters raised in reports from internal and external audit. YES.
- We considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year-end, have a financial impact on this authority and, where appropriate, have included them in the accounting statements. YES.
- Trust Funds including charitable. In our capacity as the sole managing trustee we discharged our accountability responsibilities for the fund(s)/assets, including financial reporting and if required, independent examination of audit. N/A.
The Annual Governance Statement is approved by this authority and recorded as minute reference 145.
Dated 7/6/18. Signed by the Chairman and Clerk of the Meeting where approval is given.
31 March 2017 31 March 2018
- Balances brought Forward 3,005 17,483
- (+) Precept or Rates and Levies 25,000 26,368
- (+) Total other receipts 34,622 22,839
- (-) Staff costs 9,135 9,262
- (-) Loan interest/capital repayments 838 838
- (-) All other payments 35,171 45,597
- (=) Balances carried forward 17,483 10,993
- Total value of cash and short term investments 17,483 10,993
9. Total fixed assets plus long term investments and assets 335,080 337,102
10. Total borrowings 4,751 4,184
I certify that for the year ended 31 March 2018 the Accounting Statements and Annual Governance and Accountability Return present fairly the financial position of this authority and its income and expenditure, or properly present receipts and payments, as the case may be.
Signed by the Responsible Financial officer – Minute Reference 146 dated 7/6/18
YOXALL PARISH COUNCIL.
Minutes of the Parish Council Meeting held on Thursday, 3rd January 2019 at 7.30pm in the Parish Hall, King Street, Yoxall
Present: P Hughes, D Hall, P Kitt, R Keys, P Bailey, D Muir and J Williams Also Present: County Councillor J Jessel, Borough Councillor A Johnson Three Members of the Public, R Young, Clerk to the Council.
1) APOLOGIES were received from A Grandfield and M Arch.
2) CHAIRMAN’S ANNOUNCEMENTS The Chairman, P Hughes, mentioned the following:-
➢ Welcome to New Year.
➢ Precept Requirement 2019.
➢ Fingerposts. ➢ Grant of £300 from Severn Trent gifted to Charity Appeal and Salvation Army.
➢ Gladmans Update.
➢ Car Park – St Peter’s Walk – Update.
➢ Freight and Community Forum – 28th January 2019. ➢ Highways / Pavement Update.
➢ Precept Requirement 2019-2020. Councillors reviewed cost implications for the year 2019-2020 including Overhead Costs, Election Costs and the Car Park.
It was proposed (J Williams), seconded (D Hall) to increase the Precept for 2019/2020 by 2%. Resolved: To increase the Precept Requirement for 2019-2020 by 2%.
➢ P Bailey gave details of a young member of the Parish who would like to undertake litter picking in the village to help with the Duke of Edinburgh Award Scheme. P Hughes asked to let him know if any Safety Equipment was needed.
3) DECLARATION OF INTERES to be made when subject is discussed or received during the meeting.
4) TO APPROVE THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON THE 6TH DECEMBER 2018 It was proposed, seconded and agreed to approve the Minutes of the meeting held on the 6th December 2018.
Resolved: To approve the Minutes of the meeting held on the 6th December 2018.
5) MATTERS ARISING FROM THE MINUTES No matters were raised.
6) PUBLIC PARTICIPATION No matters were raised.
7) REPORT OF COUNTY COUNCILLOR AND BOROUGH COUNCILLOR.
a) Report of County Councillor J Jessel
➢ Update regarding funding for Highway maintenance including £5m committed by County Council plus £8.9m from Central Government.
➢ Confirmed Councillor Fisher had stated in an email Five Lane Ends to be repaired in March-April 2019.
➢ County Council need £35m – Major restructuring. ➢ SCC Special Schools – Educational levels below other areas.
➢ Needwood Forum to be held on 24th January 2019. ➢ A50 work completed.
➢ Report regarding four road schemes. ➢ Business Rates – Re-allocation.
➢ School Crossing Review completed.
➢ J Williams enquired regarding cleaning Highway/Name Signs.
➢ Richard Rayson confirmed TRO being prepared, signs to be manufactured with all being in place by mid to late February 2019.
b) Report of Borough Councillor A Johnson mentioned the following:-
➢ Planning issues in Parish.
➢ Dog fouling in certain areas plus spot checks for owners carrying doggie bags.
8) PLANNING MATTERS R Keys gave a detailed report mentioning the following:-
➢ Gladmans – Appeal Withdrawn – No reasons given.
➢ Eight proposed properties at Bond End – Appeal dismissed by Inspector.
➢ Lioncourt – Not progressing with any development plan in Yoxall including the demolishing farm buildings. ➢ Car park includes portion of land which runs parallel with Hadley Street and Continuation Pond.
➢ Update regarding Car Park including costs.
9) CLERK’S REPORT a) Correspondence
➢ My Staffordshire – January 2019.
➢ ESBC – Precept Requirement 2019-2020.
➢ Needwood Division Forum – 24th January 2019.
➢ SPCA – Bulletin Extra.
➢ ESBC – Register of Interest.
➢ ESBC – Burton Flood Risk Assessment Scheme Update. ➢ Staffordshire Archive and Heritage Newsletter.
➢ Alan Brown – Burial Ground Fencing (Farmer to repair fence).
➢ SCC – Highways Grass Cutting.
➢ Staffordshire Police – Richard Lymer – Back to Work. ➢ SPCA Bulletin.
10) MATTERS IN PROGRESS OR REQUIRING FURTHER ACTION
a) Open Spaces No matters raised.
b) Village Amenities No matters reported.
c) Roads and Pavements
➢ P Hughes to walk and review the Holly’s Road area regarding repairs.
➢ J Jessel said a schedule of pavement repairs needed is required. P Hughes asked Councillors to notify him of areas needing attention.
d) Village Hall
➢ J Williams reported all Christmas decorations taken down and matters relating to the damaged railings is in hand with insurers.
e) Best Kept Village Competition Abeyance until next Parish Council meeting.
➢ Fingerposts to be installed.
➢ D Muir gave details of a holly bush over the footpath from Victoria Street. Over the bridge turning right and across the field. J Jessel commented that SCC website has a definitive map of footpaths. Also reported a broken style along the river from Bond End.
g) Website Abeyance until the next Parish Council meeting.
h) Burial Ground Abeyance until the next Parish Council meeting.
i) Ferrers Field
➢ P Kitt reported that Ken’s Countryside Landscapes to carry out required repairs.
j) Riverside Regeneration. D Muir reported the following:-
➢ Still forty trees available for school – will allow further time or option to plant on Goose Green.
➢ Funding of £2k received from South Staffordshire Water.
➢ Tesco Bags Funding Scheme about to close.
➢ Three other funding schemes.Waiting for decision regarding application.
➢ River walk from Mr Tisdale’s land back into village – Trees down not allowing free flowing river.
➢ R Keys commented need to define land ownership – May need to consult lawyers. J Jessel said could put issue to Countryside Rights Team – Nicola Swinnerton would deal with land ownership.
➢ Need to review provision of gates plus signage with regard to the development opposite The Crown adjacent to Goose Green.
11) WISH LIST P Bailey circulated a copy of the updated Wish List for review.
12) HEALTH AND SAFETY Abeyance until the next Parish Council meeting.
13) APPROVAL OF CHEQUES DATE CHEQUE NO. DETAILS 03/01/19 505501 V Shorthouse 268.72
03/01/19 505502 R Young 341.36
03/01/19 505503 HMRC (PAYE) 173.00
03/01/19 505504 Waterplus 82.47
03/01/19 505505 ESBC – Litter 351.00
03/01/19 505506 R Keys (Printing) 25.00
03/01/19 505507 R Young (Expenses) 64.10
03/01/19 505508 Hampshire Flag 86.27
03/01/19 505509 P Hughes (Expenses) 15.00
03/01/19 505510 Ken’s Countryside 714.00
TOTAL: £2,120.92 Resolved: To issue the above cheques.
14) EXCLUSION OF THE PRESS AND PUBLIC The Chairman, P Hughes, requested the Press and Public to leave the Meeting.
15) Private and Confidential a) Car Park (St Peter’s Walk) ➢ Councillors reviewed options regarding use and management of the Car Park.
➢ Also considered need for Lioncourt to make a grant/funding to cover the maintenance costs of the car park. The meeting closed at 9.08pm. P Hughes Chairman